(i).Check Availability of the New Name** - **Verify the New Name**: Before proceeding, check the availability of the new company name with the **Registrar of Companies** (RoC) or other relevant authority in your jurisdiction. This is to ensure that the name is not already in use by another company or trademarked. - You may need to conduct a **name search** or submit the name to the relevant authorities for approval.
(ii). Approval from Shareholders** - The proposed name change typically needs approval from the company’s shareholders through a **special resolution** at a **General Meeting** (usually an Extraordinary General Meeting or EGM). - A **special resolution** means that it requires the approval of at least **three-fourths** (75%) of the votes cast by shareholders.
*File Financial Statements**: Submit annual financial statements, including the balance sheet and profit and loss accounts. These may need to be audited depending on the size of the LLP and jurisdiction. - **Maintain Books of Accounts**: Ensure that proper books of accounts are maintained according to the legal requirements of the country, showing a true and fair view of the business’s financial position.
*Amendment of the Memorandum and Articles of Association (MOA & AOA)** - Once the name change is approved, you will need to **amend the company’s Memorandum of Association (MOA)** and **Articles of Association (AOA)** to reflect the new name. - This amendment should also be approved by the shareholders through a special resolution. - Once passed, the company will submit a copy of the amended MOA and AOA to the relevant authority.